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4.1.5 Transfer Procedures of Cases between Looked After Children Team and Disability Team 0-25 for Young People with Disabilities


This procedure sets out the specific provision under the Children and Families Act 2014 in relation to children and young people aged 0-25 with Special Educational Needs or disabilities and their carers. For the purposes of the Act, 'young person' is someone aged 16-25. The Care Act 2014 introduced changes to adult care and support. This also includes transitions for young disabled people into adulthood, and support to carers.


Special Educational Needs and Disability Code of Practice: 0 - 25 years Statutory Guidance for Organisations who work with Children and Young People with Special Educational Needs and Disabilities (revised January 2015)

0 to 25 SEND code of practice: a guide for health professionals – Advice for clinical commissioning groups, health professionals and local authoritites
This guide to the Code should be read in conjunction with the 0-25 SEND Code of Practice.

Care and Support Statutory Guidance (DOH, October 2014)

The Young Carers (Needs Assessment) Regulations (DOE, March 2015)


The list of related guidance (above) and associated links was revised and updated in July 2016.


  1. Purpose
  2. Children who Become Looked After
  3. Planning at Age 14
  4. Planning at Age 16
  5. The Transfer of Cases
  6. Leaving Care

1. Purpose

This procedure sets out the requirements for a successful and smooth transfer of cases between the Looked after Children team and Disability 0-25 team. The two services will work together to ensure that young people receive joined up interventions throughout their journey into adulthood.

Where the 0-25 service are working with a young person and concerns arise in relation to their well-being a Child and Family Assessment must be undertaken as it would with all children. Following an assessment the decision to accommodate the young person must be made by the HoS for the 0-25 service. Where a decision to accommodate a young person has been made an immediate referral should be made to the Access to Resources panel (ARP) to request a placement. In addition the case should be presented to the next available ARP. In the event that a placement is made in an emergency the case must be heard at the next ARP.

The decision to accommodate and panel slot should be made through the agreed FWI processes.

2. Children who Become Looked After

Where a child, held within the Disability 0-25 team becomes a looked after child, the following procedures will be followed:

The case will be transferred to the LAC team either at the first LAC Review (within 28days) or the second LAC Review (within 3 months). This will be determined on an individual basis, depending on the complexity of the situation and likely duration of the placement. This will need discussion in supervision and a recommendation agreed after the LAC review.

Where the plan is to commence care proceedings the case must be presented to LGW prior to transfer and agreement reached with the Operational Manager LAC&P in relation to the appropriate point of transfer and who will initiate proceedings.

On transfer to the LAC&P service there must be a care plan, transfer summary, PEP and chronology. All visits and supervision episodes must be completed on FWI.

It is expected that a representative from both the Disability 0-25 team and the LAC team will attend the LAC Review for handover.

Following transfer the usual LAC procedures will apply and will be the responsibility of the LAC&P SW.

In exceptional circumstances, there may be some Looked After children managed by the Disability 0-25 Team, for example where the child is 16 years or over at the time they become LAC, and/or where the child’s placement is extremely fragile, and the long-term plan for the child is not established. This can be established on a case by case basis with a decision by Heads of Service.

3. Planning at Age 14

Early planning between teams is important to ensure a seamless transition to the Disability 0-25 Team.

The LAC Team will identify those children from the age of 14 years, who they consider will require ongoing support from the local authority post-18. They will provide an early alert transition form for the Disability Transition Panel, which will be held and discussed by the panel. At this stage, the LAC worker will not be required to present the case at the panel. (Disability Transition panel is in the process of being re-established and terms of reference are being developed).

4. Planning at Age 16

The local council has a duty to provide support to enable individuals and families plan ahead so there are no gaps in services when a person becomes 18.When a looked after child reaches the age of 16, the following procedures will be followed:

  1. The LAC worker will present the case at the Disability Transition Panel, together with the most recent Children and Families assessment and Pathway Plan. The panel will determine whether a Long term assessment is required and who would be best placed to complete this;
  2. If the child is deemed eligible for services from the Disability 0-25 team at 18, the Disability 0-25 team will attend a LAC review during the period leading up to their 18th birthday. The LAC team will maintain case responsibility until transfer at 18;
  3. Upon transfer the Team Manager Leaving Care will allocate a Personal Advisor (PA) to the case, if they have not already been introduced. The PA will assist the young person in accessing post 18 benefits, suitable education/employment and training opportunities, preparation for adulthood including semi-independent accommodation (where appropriate) and will work closely with the allocated 0-25 worker;
  4. The PA will work with the allocated 0-25 worker to complete the young persons Pathway Plan which will be completed in conjunction with the young person and their family.

5. The Transfer of Cases

Following agreement, the transfer of a case (and relevant financial responsibilities) from the LAC Team to the Disability 0-25 will occur on the young person’s 18th birthday.

Consideration should be given to ensure appropriate handover takes place. Cases to be transferred will require the following to be complete and up to date on Frameworki:

  • LAC Review;
  • Evidence on Young Persons Disability (Diagnosis);
  • Case Transfer Summary to include a Chronology;
  • Up to date information on Frameworki;
  • Up to date Pathway Plan;
  • PEP and/or Career plan;
  • Long term assessment.

6. Leaving Care

The Leaving Care Team will remain co-workers on the case up until the young person is aged 21 (or aged 24 when the young person is in full time education or training).